# Reimbursements

HR · Updated: 2025-04-23 · Bas Software
Web version: https://www.bas.software/en/help/hr/reimbursements

Set up subsistence expenses for your employees

![Reimbursements: screenshot 1](https://www.bas.software/images/help/10774276-1.webp)

You'll find the overview of configured reimbursements under settings, then HR, then CLA reimbursements.

## Creating a new reimbursement

You create a new reimbursement using the 'Add reimbursement' button. You'll then be guided through a wizard where you add all the attributes of the CLA rule.

![Reimbursements: screenshot 2](https://www.bas.software/images/help/10774276-2.webp)

Enter the name and description here. These are purely for identification later in the process. Choose a name that's recognisable to you as a user.

## Select employees

![Reimbursements: screenshot 3](https://www.bas.software/images/help/10774276-3.webp)

In this step, you select which employees the reimbursement should apply to. You have the following options:

- contract: choose which type of contract the allowance should apply to
- employee type: choose field-work employees (these are employees with a skill such as mover, handyman or foreman, etc.) or choose office-work employees (employees without any of these skills, such as planners)
- only for employees with attribute: make the allowance apply only to employees with an attribute (that you've added to the employee via HR)
- not for employees with attribute: exclude employees with a particular attribute

## Set the reimbursement

![Reimbursements: screenshot 4](https://www.bas.software/images/help/10774276-4.webp)

Determine the amount of the reimbursement:

- per day or per hour: this determines whether the reimbursement is calculated per day or per hour
- amount: the number of euros per hour or per day
- reimbursement for hours between: if it doesn't matter which hours the allowance counts for, choose the whole day (from 00:00 to 24:00); if the reimbursement applies to specific hours, select these using the slider
- start date: the date from which the reimbursement should take effect

## Determine the conditions under which the reimbursement is given

![Reimbursements: screenshot 5](https://www.bas.software/images/help/10774276-5.webp)

Choose the condition under which the reimbursement is given:

- hour type: if the reimbursement only applies to field-work hours (such as moving), choose this hour type
- number of hours worked more than / less than: for when you only provide the reimbursement if the employee has worked more than 4 hours a day, but less than 12 hours, because a different reimbursement applies in that case
- start of work: use this to enter the time slot within which the employee must have started working

## Editing an allowance rule

![Reimbursements: screenshot 6](https://www.bas.software/images/help/10774276-6.webp)

You can:

- edit an allowance rule using the pencil icon on the right of the rule.
- enable or disable it using the date icon.

## Checking which employees a rule applies to

![Reimbursements: screenshot 7](https://www.bas.software/images/help/10774276-7.webp)

You can check which employees the allowance applies to by clicking the person icon.

## What you can do

[Set your own rules for allowances](https://www.bas.software/en/help/hr/allowance-rules)

[Create specific attributes for employees and link them to CLA rules](https://www.bas.software/en/help/hr/employees-and-attributes)