# Setting the work schedule Step 1: entering basic data · Updated: 2026-02-07 · Bas Software Web version: https://www.bas.software/en/onboarding/step-1-entering-basic-data/setting-the-work-schedule Configure the work schedule per employee. This determines when someone is available in the planning. Includes even/odd weeks and part-time schedules. The work schedule determines when an employee is available in the planning. If you don't set the work schedule, the employee appears on **all** days in the planning - including their days off. You don't want that. --- ## Contract types in Bas Before setting the work schedule, it's good to know which contract types Bas has. The contract type determines how the employee appears in the planning. | Contract type | When to choose | Example | | --- | --- | --- | | **Fixed hours** | Employee with a permanent contract and fixed hours | Full-time mover, 40 hours per week | | **Payroll / Agency** | Self-employed contractors working via partner companies, agency workers | Agency staff, hired in via another removal company | | **Variable** | Zero-hours contract, on-call staff, temporary staff | Weekend on-call staff, seasonal employee | `Tip:` Have an on-call worker with a zero-hours contract? Enter them as **variable** with **zero hours**. This way the employee doesn't appear in the planning by default, but you can still schedule them manually when needed. --- ## Step 1 - Opening the work schedule Go to **HRM** > **Employees** and click on an employee. Find the **Work schedule** section. Hover your mouse over the work schedule block and click the **pencil icon**. You'll now see an overview of the days of the week. --- ## Step 2 - Setting availability per day For each day, fill in whether the employee works, and if so, from what time to what time. ### Example 1: Full-time employee (40 hours) | Day | Available | From | To | | --- | --- | --- | --- | | Monday | Yes | 07:00 | 16:00 | | Tuesday | Yes | 07:00 | 16:00 | | Wednesday | Yes | 07:00 | 16:00 | | Thursday | Yes | 07:00 | 16:00 | | Friday | Yes | 07:00 | 16:00 | | Saturday | No | -- | -- | | Sunday | No | -- | -- | ### Example 2: Part-time employee (32 hours, half Friday) | Day | Available | From | To | | --- | --- | --- | --- | | Monday | Yes | 07:00 | 16:00 | | Tuesday | Yes | 07:00 | 16:00 | | Wednesday | Yes | 07:00 | 16:00 | | Thursday | Yes | 07:00 | 16:00 | | Friday | Yes | 07:00 | 12:00 | | Saturday | No | -- | -- | | Sunday | No | -- | -- | ### Example 3: Part-time employee (24 hours, Monday-Wednesday) | Day | Available | From | To | | --- | --- | --- | --- | | Monday | Yes | 07:00 | 16:00 | | Tuesday | Yes | 07:00 | 16:00 | | Wednesday | Yes | 07:00 | 16:00 | | Thursday | No | -- | -- | | Friday | No | -- | -- | | Saturday | No | -- | -- | | Sunday | No | -- | -- | --- ## Step 3 - Setting even/odd weeks (optional) Do you work with employees whose schedule alternates? For example four days one week, five days the next? Then use the **even/odd weeks** work schedule type. ### How does even/odd work? The system determines whether it's an even or odd week based on the week number: - **Even week** (week 2, 4, 6, etc.): schedule A - **Odd week** (week 1, 3, 5, etc.): schedule B ### Example: employee works every other Friday **Schedule for even weeks:** | Day | Available | From | To | | --- | --- | --- | --- | | Monday | Yes | 07:00 | 16:00 | | Tuesday | Yes | 07:00 | 16:00 | | Wednesday | Yes | 07:00 | 16:00 | | Thursday | Yes | 07:00 | 16:00 | | Friday | Yes | 07:00 | 16:00 | **Schedule for odd weeks:** | Day | Available | From | To | | --- | --- | --- | --- | | Monday | Yes | 07:00 | 16:00 | | Tuesday | Yes | 07:00 | 16:00 | | Wednesday | Yes | 07:00 | 16:00 | | Thursday | Yes | 07:00 | 16:00 | | Friday | No | -- | -- | --- ## Step 4 - Setting a custom schedule (optional) Do you have an employee with a very irregular schedule? Then use **custom**. You can then indicate per week or period when someone is available. This is useful for: - Employees who have a different schedule every month - Employees with rotating shifts - Seasonal employees `Tip:` Start with standard or even/odd. Custom is only needed for complex situations. Too many custom schedules make your planning cluttered. --- ## Step 5 - Saving and checking Click **Save**. The work schedule is now active. Check that it's correct by going to the **Planning**. You'll now only see the employees who are available that day according to their work schedule. `Note:` A work schedule that hasn't been filled in means the system thinks the employee is available every day. This gives you a cluttered planning. Take the time to fill this in correctly for every employee. --- ## Why is the work schedule important? ### Without a work schedule: - Employee appears on **all** days in the planning - Even on days off, holidays, weekends - Planning becomes cluttered - You could accidentally schedule someone on a day off ### With a work schedule: - Employee only appears on working days - Planning is clear - You immediately see who is available - You can't accidentally schedule someone on a day off --- ## Tips - **Always fill in the work schedule.** Without a work schedule an employee appears on all days in the planning, even on days off. That makes your planning cluttered. - **Start simple.** Use standard schedules where possible. Even/odd and custom are only needed for irregular situations. - **Check in the planning.** After setting the schedule, check in the planning whether the employee appears on the correct days. - **Adjust for changes.** If an employee goes part-time or changes schedule, don't forget to update the work schedule. --- ## Note - **Not setting the work schedule** causes the employee to appear on the wrong days in the planning. Take the time to fill this in correctly per employee. - **Starting too complex** with custom schedules makes your planning cluttered. Start simple and expand where needed. - **Forgetting to adjust** for a contract change. If someone goes from full-time to part-time, the schedule needs to change too. - **Entering times incorrectly** (e.g. 16:00 - 07:00 instead of 07:00 - 16:00) causes errors in the planning. --- ## Want to know more? - [Entering employees](https://www.bas.software/en/help/hr/adding-employees) - Step-by-step guide for creating employees - [Employee skills and their role in the planning](https://www.bas.software/en/help/planning/employee-skills-and-their-role-in-the-planning) - Explanation per skill and the impact on the planning **Next step:** [Adding temporary and agency staff](https://www.bas.software/en/onboarding/step-1-entering-basic-data/adding-temporary-and-agency-staff) - learn how to create generic and personal accounts for flexible staff.